Date: 

TO: Principal (__________), Special Education Coordinator (_____), Teacher (_________), and Registrar (_________),

I am writing to request my child, ___________’s (DOB: _____) complete and cumulative educational records, including but not limited to:

• School correspondence to and from school staff, such as: texts, including screenshots, emails, letters, etc.…)
• All school meeting notes (MDT Meetings, IEP/504 Plan meetings, eligibility meetings, manifestation determination meetings, behavior meetings, parent-teacher meetings, attendance meetings, etc.…); 
• All involuntary transfer documents, i.e. 
  • Parent-Contact Log about the involuntary transfer
  • Copies of emails and attachment sent to parent regarding the involuntary transfer
  • Copy of the involuntary transfer procedures emailed to the parent
  • The administrative statement, 
  • Notice of Involuntary Transfer, 
  • Records DCPS is relying on when issuing the proposed involuntary transfer, 
  • Administrative conference invitation, 
  • Administrative conference meeting notes,
  • A letter with a proposed school location/placement, 
  • A letter of invitation to a multi-disciplinary (MDT) onboarding meeting, 
  • DCPS notes from onboarding meeting, 
  • Investigation documents, 
  • Staff interviews and statements, 
  • Interview of the student that may be involuntarily transferred, 
  • Redacted student interviews and statements, 
  • Evidence of other attempted interventions before involuntarily transferring the student, 
  • Documentation of factors considered when selecting the proposed new location of service, etc…
• All school incident investigation reports and documents for staff misconduct;
• All IEPs;
• All 504 Plans;
• All Service Trackers;
• All IEP/504 Progress Reports;
• All eligibility determination documents, including requests for supports under a 504 Plan;
• All evaluations/assessments (For ex: Psychoeducational, psychological, Neuropsychological, screeners, any independent evaluations, Analysis of Existing Data (“AED”) Reports);
• Documents related to evaluations (Any written requests to evaluate, School’s confirmed receipt/acknowledgement of parent/guardian requests to evaluate, Evaluation Consent Forms, Referral for Evaluation, etc.…);
• All Prior Written Notices (‘PWN”);
• All Letters of Invitation (“LOI”);
• All academic records (report cards, transcripts, progress reports, etc.…);
• All course schedules, including when my child received related services, including transition services;
• All standardized testing results and reports (The summative assessments for each class and Statewide, i.e. iReady, PARCC, MAPP, etc.…)
• All administrative documents (enrollment forms, Student/Family Handbook, School Calendar, etc.…)
• All student support team documents, 
• All social-emotional-behavioral and discipline records, including:
  • Incident reports, 
  • Behavior trackers, 
  • Records of early dismissals, where the school asked the parent to pick the child up early – not including for medical reasons,
  • Suspension notices/letters, 
  • Witness statements for alleged incidents, 
  • Evidence of alleged incident – anecdotal, photos, video footage
  • Behavior plans, 
  • Behavior contracts, 
  • Behavioral evaluations, 
  • Staff interviews and statements, 
  • Redacted student interviews and statements, 
  • Documentation/descriptions of the attempted Responses to Intervention (“RTI”),
  • Documentation/descriptions of the attempted Multi-Tiered System of Supports (“MTSS”) and other student support services (“SST”) attempted 
  • Documentation/descriptions of the attempted restorative practices staff implemented
  • Records and investigations about concerns about bullying, 
• All attendance records, (i.e.: daily attendance, attendance for each class, an explanation for all abbreviations/codes in the attendance record; attendance incentive plans, etc.…)
• All ESY and/or summer school documents; 
• Parent Contact Log or other communication logs; and
• Math, reading comprehension, and writing schoolwork samples from this school year and the prior two school years;
• All observation reports; 
• All transportation records (i.e., transportation request forms and transportation eligibility documents);
• PowerSchool Index, IEP Event Page, or other index of all the records in my child’s student file

I would like copies of all these documents as PDF attachments.  

Please confirm receipt and let me know if you have any questions. Please let me know if you will be able to fulfill any part of, or the entire, request for records by _______________. They can be (emailed or mailed) to me at this address ________________ (or I can pick them up from the school). 

Best,

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